Definitions and interpretation
|Data||collectively all information that you submit to Tangent Marketing Services Limited via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998;|
|Cookies||a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);|
|Tangent Marketing Services Limited, we or us||Tangent Marketing Services Limited, a company incorporated in England and Wales with registered number Tangent whose registered office is at Threeways House, 40-44 Clipstone St, Fitzrovia, London , W1W 5DW;|
|UK and EU Cookie Law||the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;|
|User or you||any third party that accesses the Website and is not either (i) employed by Tangent Marketing Services Limited and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Tangent Marketing Services Limited and accessing the Website in connection with the provision of such services; and|
|Website||the website that you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.|
- the singular includes the plural and vice versa;
- a reference to a person includes firms, companies, government entities, trusts and partnerships;
- "including" is understood to mean "including without limitation";
- reference to any statutory provision includes any modification or amendment of it;
- We may collect the following Data, which includes personal Data, from you:
- Date of Birth;
- Contact Information such as email addresses and telephone numbers;
- Demographic information such as post code, preferences and interests;
- IP address (automatically collected);
- Web browser type and version (automatically collected);
- Operating system (automatically collected);
- A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected);
Our use of Data
- For purposes of the Data Protection Act 1998, Tangent Marketing Services Limited is the "data controller".
- We will retain any Data you submit for 3 months.
- Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
- All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see the clause below (Security).
- Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
- internal record keeping;
- improvement of our products / services;
- transmission by email of promotional materials that may be of interest to you;
- contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website;
Third party websites and services
- Tangent Marketing Services Limited may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services have access to certain personal Data provided by Users of this Website.
Links to other websites
Changes of business ownership and control
- We may also disclose Data to a prospective purchaser of our business or any part of it.
- In the above instances, we will take steps with the aim of ensuring your privacy is protected.
Controlling use of your Data
- Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
- use of Data for direct marketing purposes; and
- sharing Data with third parties.
Functionality of the Website
- To use all features and functions available on the Website, you may be required to submit certain Data.
Accessing your own Data
- You have the right to ask for a copy of any of your personal Data held by Tangent Marketing Services Limited (where such Data is held) on payment of a small fee, which will not exceed £0.
- Data security is of great importance to Tangent Marketing Services Limited and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
- If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.
- We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your Data transmitted to the Website.
- All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
- Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Tangent Marketing Services Limited to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
- This Website may place the following Cookies:
|Type of Cookie||Purpose|
|Strictly necessary cookies||These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.|
|Analytical/performance cookies||They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.|
|Functionality cookies||These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).|
|Targeting cookies||These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose. Third parties may place cookies, web beacons and other storage technologies on your web browser to enable Tangent Marketing Services to serve you with advertising relevant to you and your interests. We may use the following companies for cookie-based retargeting advertising: Google, Facebook and LinkedIn. During retargeting, the following data may be collected: browsing activity, IP address, mobile device type and what advertisements you interacted with and how. This information will help us regulate the advertisements you are served and measure their effectiveness. Please see the information below regarding opting-out of these services if you should wish to do so.|
- You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser. For further details, please consult the help menu in your internet browser or to disable retargeting cookies, please visit https://www.youronlinechoices.com/uk/your-ad-choices.
- You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
- It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
- Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
- This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
You may contact Tangent Marketing Services Limited by email at firstname.lastname@example.org.
8 January 2020: Updated with more detailed information about retargeting cookies
11 May 2018: Created
Privacy Notice for job applicants / candidates
- What is the purpose of this document?
- Tangent Marketing Services Limited is committed to protecting the privacy and security of your personal information.
- This privacy notice describes how we collect and use personal information about you during your application and recruitment process with us, in accordance with the General Data Protection Regulation (GDPR).
- Tangent Marketing Services Limited is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Data protection principles
- We will comply with data protection law. This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
The kind of information we hold about you
- Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
- There are "special categories" of more sensitive personal data which require a higher level of protection.
- We will collect, store, and use the following categories of personal information about you:
- personal contact details such as name, title, addresses, telephone numbers, and personal email addresses;
- date of birth;
- recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process);
- We may also collect, store and use the following "special categories" of more sensitive personal information but only if you have disclosed this to us or a DBS check has been carried out:
- information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
- information about your health, including any medical condition, health and sickness records;
- genetic information and biometric data;
- information about criminal convictions and offences.
How is your personal information collected?
- We collect personal information about you through the application and recruitment process, either directly from candidates or sometimes from an employment agency or background check provider. We may sometimes collect additional information from third parties including former employers, credit reference agencies or other background check agencies such as recruitment agents.
How will we use information about you?
- We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
- where we need to comply with a legal obligation;
- where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
- for the performance of a contract or to take steps to enter into a contract.
- We may also use your personal information in the following situations, which are likely to be rare:
- where we need to protect your interests (or someone else's interests);
- where it is needed in the public interest or for official purposes.
Situations in which we will use your personal information
- The situations in which we will process your personal information are listed below.
- making a decision about your recruitment or appointment;
- determining the terms on which you work for us;
- checking you are legally entitled to work in the UK;
- assessing qualifications for a particular job or task;
- education, training and development requirements;
- ascertaining your fitness to work;
- complying with health and safety obligations;
- to conduct data analytics studies to review and better understand employee retention and attrition rates;
- equal opportunities monitoring.
- Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
If you fail to provide personal information
- If you fail to provide certain information when requested, we may not be able to properly assess your suitability for the role, nor comply with our legal obligations (such as to ensure the health and safety of candidates).
How we use particularly sensitive personal information
- "Special categories" of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:
- in limited circumstances, with your explicit written consent;
- where we need to carry out our legal obligations or exercise rights in relation to your employment with us and in line with our data protection policy;
- where it is needed in the public interest, such as for equal opportunities monitoring or in relation to our occupational pension scheme, and in line with our data protection policy or any other relevant policy.
- Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.
Our obligations as an employer
- We will use your particularly sensitive personal information in the following ways:
- we will use information about your physical or mental health, or disability status, to ensure your health and safety in our workplace and to assess your fitness to work, to provide appropriate workplace adjustments (e.g. when a candidate is pregnant);
- we will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
Information about criminal convictions
- We may only use information relating to criminal convictions where the law allows us to do so. This will usually be to assess your suitability for a role.
- Less commonly, we may use information relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.
- We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so. Where appropriate, we will collect information about criminal convictions as part of the recruitment process, or we may be notified of such information directly by you in the course of you working for us, or we may conduct additional background checks in the course of your employment but will notify you beforehand.
- We have put in place measures to protect the security of your information. Details of these measures are available upon request.
- Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.
- How long will you use my information for?
- We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
- Generally speaking, unless you are employed by us, your data will be deleted / erased within 12 months of your application for a role with us.
- In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Data protection officer
We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
If you have any questions about this privacy notice, please contact Andy Eva-Dale.